AI tool summary for DPOs and governors
Aptem (Enhance AI)
Aptem · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Data may be stored outside the UK/EU; safeguards not stated
- No school DPA found
- 3 of 6 key fields not stated
Pupils: Amber · Use with caution
- Data may be stored outside the UK/EU; safeguards not stated
- No school DPA found
- 3 of 6 key fields not stated
| Supplier | Aptem |
|---|---|
| Category | apprenticeship management |
| Pupil-facing | yes - apprentices |
| Processor or controller | processor (provider is controller) |
| Where data is stored | UK (Microsoft Azure); some sub-processors in EEA/US |
| Trains AI models on inputs | no - personal data not used to train AI |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | not stated |
| Main use | Apprenticeship and e-portfolio |
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://www.aptem.co.uk/aptem-news/aptem-enhance-frequently-asked-questions-about-ai-features-for-apprenticeship-providers/ · https://support.aptem.co.uk/hc/en-gb/articles/38575419198098-Aptem-Service-Privacy-Policy
Full entry: aiprefect.co.uk/tools/aptem. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.