AI tool summary for DPOs and governors
Cogniti
University of Sydney / Cogniti · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Data may be stored outside the UK/EU; safeguards not stated
- 3 of 6 key fields not stated
Pupils: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Data may be stored outside the UK/EU; safeguards not stated
- 3 of 6 key fields not stated
| Supplier | University of Sydney / Cogniti |
|---|---|
| Category | AI agents |
| Pupil-facing | yes - students chat with teacher-built agents |
| Processor or controller | not stated |
| Where data is stored | institution's own Azure subscription (Marketplace deployment) |
| Trains AI models on inputs | no - not used to train or fine-tune |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | https://cogniti.ai/data-processing-addendum/ |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | not stated |
| Main use | General AI assistant / chatbot |
Better-rated alternatives for the same use: ChatGPT Edu (Green), Gemini app (Workspace for Education) (Green), Microsoft 365 Copilot (Green)
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://cogniti.ai/security/ · https://cogniti.ai/docs/how-is-my-data-protected/ · https://cogniti.ai/data-processing-addendum/
Full entry: aiprefect.co.uk/tools/cogniti. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.