AI tool summary for DPOs and governors
Ellucian AI
Ellucian · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Doesn’t say where data is stored
- No school DPA found
Pupils: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Doesn’t say where data is stored
- No school DPA found
| Supplier | Ellucian |
|---|---|
| Category | student systems |
| Pupil-facing | yes - student records |
| Processor or controller | not stated |
| Where data is stored | not stated |
| Trains AI models on inputs | no - not used to train external models; older IQ terms allow Ellucian's own models with authorisation |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | not stated |
| Main use | MIS and admin |
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://www.ellucian.com/artificial-intelligence/responsible-ai · https://www.ellucian.com/assets/en/ellucian-iq-data-use-terms.pdf
Full entry: aiprefect.co.uk/tools/ellucian-ai. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.