AI tool summary for DPOs and governors
Evidence Me (AI)
2Simple Ltd · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Data may be stored outside the UK/EU; safeguards not stated
- No school DPA found
- 3 of 6 key fields not stated
Pupils: Amber · Use with caution
- Data may be stored outside the UK/EU; safeguards not stated
- No school DPA found
- 3 of 6 key fields not stated
| Supplier | 2Simple Ltd |
|---|---|
| Category | EYFS observations |
| Pupil-facing | children's records (staff-facing) |
| Processor or controller | processor (school is controller) |
| Where data is stored | AI via OpenAI |
| Trains AI models on inputs | no - inputs/outputs not used to train |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | not stated |
| Main use | EYFS and primary learning journals |
Better-rated alternatives for the same use: Tapestry (Amber)
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://help.evidence.me/self-evaluation-planning-coach26/ · https://help.2simple.com/gdpr/2-simple-data-protection-frequently-asked-questions
Full entry: aiprefect.co.uk/tools/evidence-me. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.