AI tool summary for DPOs and governors
Gemini for Education (Workspace, incl. under-18s)
Google · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Doesn’t say where data is stored
- 3 of 6 key fields not stated
Pupils: Amber · Use with caution
- Doesn’t say where data is stored
- 3 of 6 key fields not stated
- Minimum age not stated
| Supplier | |
|---|---|
| Category | chatbot |
| Pupil-facing | yes - all ages, stricter content policy for under-18s |
| Processor or controller | processor (Core Service) |
| Where data is stored | not stated |
| Trains AI models on inputs | no - not human reviewed or used to train |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | https://workspace.google.com/terms/education_privacy/ |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | under-18s: no file upload, Deep Research, Live; Workspace with Gemini add-on 18+ |
| Main use | General AI assistant / chatbot |
Better-rated alternatives for the same use: ChatGPT Edu (Green), Gemini app (Workspace for Education) (Green), Microsoft 365 Copilot (Green)
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://edu.google.com/our-values/privacy-security/frequently-asked-questions/ · https://support.google.com/a/answer/16350447
Full entry: aiprefect.co.uk/tools/gemini-for-education. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.