AI tool summary for DPOs and governors
Gemini in Google Classroom
Google · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Doesn’t say where data is stored
- No school DPA found
- 4 of 6 key fields not stated
Pupils: Amber · Use with caution
- Doesn’t say where data is stored
- No school DPA found
- 4 of 6 key fields not stated
| Supplier | |
|---|---|
| Category | learning platform AI |
| Pupil-facing | teacher tools; student access if admin enables |
| Processor or controller | processor (Workspace for Education core service) |
| Where data is stored | not stated |
| Trains AI models on inputs | no - under-18 school account chats and files not human-reviewed or used to train |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | admins can switch it off or restrict by group |
| Main use | VLE and learning platforms |
Better-rated alternatives for the same use: Aula (Amber)
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://edu.google.com/our-values/privacy-security/frequently-asked-questions/ · https://knowledge.workspace.google.com/admin/getting-started/editions/manage-access-to-gemini-in-classroom · https://support.google.com/a/answer/15706919?hl=en
Full entry: aiprefect.co.uk/tools/gemini-in-google-classroom. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.