AI tool summary for DPOs and governors
Google Translate
Google · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Red · Not recommended for school data
- Trains on what you type by default, with no school-level opt-out stated
- Supplier acts as a data controller, not a processor for the school
Pupils: Red · Not recommended for school data
- Trains on what you type by default, with no school-level opt-out stated
- Supplier acts as a data controller, not a processor for the school
| Supplier | |
|---|---|
| Category | translation (EAL) |
| Pupil-facing | sometimes |
| Processor or controller | controller (an 'Additional Service', not Workspace core - school DPA does not cover it) |
| Where data is stored | not stated |
| Trains AI models on inputs | YES - submitted text and voice may be used to maintain, improve and develop services |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | don't translate confidential or personal pupil information, e.g. safeguarding letters |
| Main use | Translation |
Better-rated alternatives for the same use: Microsoft Translator (Amber)
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://workspace.google.com/terms/education_privacy/ · https://support.google.com/translate/answer/10400210?hl=en-GB · https://support.google.com/chrome/a/answer/13617308?hl=en
Full entry: aiprefect.co.uk/tools/google-translate. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.