AI tool summary for DPOs and governors
Microsoft Teams Premium Intelligent Recap
Microsoft · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Doesn’t say where data is stored
- No school DPA found
Pupils: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Doesn’t say where data is stored
- No school DPA found
| Supplier | Microsoft |
|---|---|
| Category | meeting AI recap |
| Pupil-facing | not stated |
| Processor or controller | not stated |
| Where data is stored | not stated |
| Trains AI models on inputs | no - customer data not used to train |
| How long inputs are kept | per org policy; AI summary without transcript default 120 days |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | not stated |
| Main use | Meeting transcription and notes |
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://learn.microsoft.com/en-us/MicrosoftTeams/privacy/intelligent-recap · https://learn.microsoft.com/en-us/microsoftteams/intelligent-recap-without-saving-transcripts
Full entry: aiprefect.co.uk/tools/microsoft-teams-premium-intelligent-recap. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.