Onefile (Engage AI)
AI tool summary for DPOs and governors. Onefile · Facts last checked 2026-10-23 · Printed 24 October 2026
AI Prefect
Staff: Grey · Not enough information yet
- Doesn’t say whether it trains on what you type
- 5 of 6 key fields not stated
Pupils: Grey · Not enough information yet
- Doesn’t say whether it trains on what you type
- 5 of 6 key fields not stated
| Supplier | Onefile |
|---|---|
| Category | apprenticeship e-portfolio |
| Pupil-facing | yes - apprentices |
| Processor or controller | processor (client organisation is controller) |
| Where data is stored | not stated |
| Trains AI models on inputs | not stated |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | Engage AI flags learners at risk of dropping out; AI data handling details not stated |
| Main use | Apprenticeship and e-portfolio |
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://www.onefile.co.uk/engage · https://www.onefile.co.uk/privacy-notice
Full entry: aiprefect.co.uk/tools/onefile. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.