AI tool summary for DPOs and governors
Otter.ai
Otter.ai, Inc. · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Red · Not recommended for school data
- Trains on what you type by default, with no school-level opt-out stated
Pupils: Red · Not recommended for school data
- Trains on what you type by default, with no school-level opt-out stated
| Supplier | Otter.ai, Inc. |
|---|---|
| Category | meeting transcription |
| Pupil-facing | not stated |
| Processor or controller | not stated |
| Where data is stored | US (AWS) |
| Trains AI models on inputs | YES - de-identified recordings and transcripts train Otter's own AI |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not directed at under-13s |
| Key safety note | records meetings - consent of everyone recorded needed |
| Main use | Meeting transcription and notes |
Better-rated alternatives for the same use: Fireflies.ai (Amber), Microsoft Teams Premium Intelligent Recap (Amber), Zoom AI Companion (Amber)
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://otter.ai/privacy-security · https://otter.ai/privacy-policy · https://help.otter.ai/hc/en-us/articles/360048258953-Data-security-and-privacy-policies
Full entry: aiprefect.co.uk/tools/otter-ai. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.