AI tool summary for DPOs and governors
Primo Research Assistant
Clarivate (Ex Libris) · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Doesn’t say where data is stored
- No school DPA found
Pupils: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Doesn’t say where data is stored
- No school DPA found
| Supplier | Clarivate (Ex Libris) |
|---|---|
| Category | library discovery AI |
| Pupil-facing | yes - students |
| Processor or controller | not stated |
| Where data is stored | not stated |
| Trains AI models on inputs | no - inputs not stored by LLM or used to train |
| How long inputs are kept | signed-in users: last 200 searches saved (deletable) |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | not stated |
| Main use | Academic search and literature |
Better-rated alternatives for the same use: Keenious (Amber), ResearchRabbit (Amber)
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://clarivate.com/ai/academia/policy/ · https://knowledge.exlibrisgroup.com/Primo/Product_Documentation/020Primo_VE/Primo_VE_(English)/015_Getting_Started_with_Primo_Research_Assistant
Full entry: aiprefect.co.uk/tools/primo-research-assistant. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.