AI tool summary for DPOs and governors
You.com
You.com · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Doesn’t say where data is stored
- No school DPA found
Pupils: Red · Not recommended for school data
- Supplier says it is not for pupils
- Minimum age 18: not suitable for under-18s
| Supplier | You.com |
|---|---|
| Category | search chatbot |
| Pupil-facing | no - 18+ |
| Processor or controller | not stated |
| Where data is stored | not stated |
| Trains AI models on inputs | no - prompts/files not used to train; LLM providers contractually barred |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | 18 |
| Key safety note | not stated |
| Main use | General AI assistant / chatbot |
Better-rated alternatives for the same use: ChatGPT Edu (Green), Gemini app (Workspace for Education) (Green), Microsoft 365 Copilot (Green)
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://you.com/privacy · https://you.com/terms
Full entry: aiprefect.co.uk/tools/you-com. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.