Compare tools side by side
Pick two or three tools to see their ratings and the supplier’s answers next to each other. Useful when you’re deciding which one your school should use.
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| Field | Gemini in Google Meet (Take notes for me) |
|---|---|
| Staff rating | Green Processor, no training on inputs, UK/EU storage or stated transfer safeguards, school DPA available |
| Pupil rating | Red Supplier says it is not for pupils |
| Main use | Meeting transcription and notes |
| SupplierThe company that makes and runs the tool. | |
| CategoryWhat sort of tool it is, for example a chatbot or a lesson-planning helper. | meeting notes / transcription |
| Pupil-facingWhether pupils use it directly, or only staff. Pupil use needs extra care. | no - staff meetings; Workspace with Gemini features need users aged 18 or over |
| Processor or controllerA processor only uses data on your school’s instructions. A controller makes its own decisions about the data, which means your school has less say. | processor (governed by the Workspace agreement and Cloud Data Processing Addendum) |
| Where data is storedWhich country the data is stored in. UK or EU storage is usually simpler for schools. | Google infrastructure, region not stated; international transfers under the SCCs in Google's Cloud Data Processing Addendum |
| Trains AI models on inputsWhether what you type (or upload) may be used to improve the supplier’s AI. “No” is what you want for anything about pupils or staff. | no - content not human reviewed or used for generative AI model training outside your domain without permission (Workspace Privacy Hub) |
| How long inputs are keptHow long the supplier keeps what you type before deleting it. | notes saved as a Google Doc in the organiser's Drive and follow the Meet retention policy the organisation sets (Vault) |
| Data processing agreement (DPA)The data processing agreement: the contract that sets out how the supplier must look after your school’s data. | Link (opens in a new tab) |
| Signs individual DPAs with schoolsWhether the supplier will sign a data agreement with your school specifically, rather than just standard online terms. | yes - Cloud Data Processing Addendum is part of the Workspace agreement |
| UK GDPR representative / DPOWhether the supplier names a data protection officer or UK representative you can contact about data questions. | not stated |
| Minimum ageThe youngest age the supplier allows to use the tool. Check this before any pupil uses it. | 18+ (Workspace with Gemini, school accounts) |
| Key safety noteAnything else worth knowing, such as admin controls or content filtering. | needs an eligible paid edition (e.g. Google AI Pro for Education); admins can require all participants to consent before notes start; tell everyone notes are being taken |
| Research statusHow complete our research on this tool is. | sourced (Meet help, Education Gemini help and Workspace Privacy Hub read 26 Oct 2026) |
| Last checked | 2026-10-26 |
Ratings are a rules-based summary of each supplier’s published terms. Not legal advice. How we rate tools