Data protection impact assessment (DPIA): draft

Tool: Attend (School Synergy) Supplier: School Synergy
School: [School to complete: school name] Prepared by: [School to complete: name and role] Date: [School to complete: date]

Draft generated by AI Prefect from the supplier’s published documents (checked 2026-10-23). A starting point only; not legal advice. Verify every fact before relying on it.

1. What the tool will be used for

Type of tool	attendance
Purpose in our school	[School to complete: what you will use it for, which year groups or staff, and why]
Who will use it	Supplier says pupil-facing: no [School to complete: number and roles of users]
Personal data involved	[School to complete: e.g. staff names and emails; any pupil data; any special category data (health, SEND, safeguarding)? Avoid where possible]

2. How the supplier handles data

Processor or controller	processor (school is controller, per DPA)
Where data is stored	UK (and EEA where applicable); no transfer outside unless authorised, with SCCs/IDTA (DPA)
Trains AI on inputs	Not stated by the supplier. [School to complete: confirm and record the setting you will use]
How long inputs are kept	Not stated by the supplier. [School to complete: retention period]
Data processing agreement	https://www.attending.school/schooldata/pages/data/Attend%20Data%20Processing%20Agreement.pdf Signs individual DPAs: yes - DPA template names the school as controller
Supplier DPO / UK representative	DPO: Alan Cree (named on policies page)
Minimum age	Not stated by the supplier. [School to complete: minimum age]
Other safety notes	Cyber Essentials; working towards ISO 27001 (target Autumn 2026); AI features not described in published documents
Lawful basis	[School to complete: e.g. public task (Article 6(1)(e)) or legitimate interests; Article 9 condition if special category data]

3. Risks and how we will reduce them

AI Prefect rating: staff Amber, pupils Red.

Risk	Suggested measure	Likelihood / severity	Residual risk
Unclear whether inputs are used for AI training	Ask the supplier in writing; check plan settings.	[School to complete: low / medium / high]	[School to complete: accepted?]
Minimum age: not stated	Check this against the age of any pupils who will use it.	[School to complete: low / medium / high]	[School to complete: accepted?]
AI output may be inaccurate or biased	Staff review all output before it is used; do not rely on it for decisions about individuals.	[School to complete: low / medium / high]	[School to complete: accepted?]
[School to complete: any other risks]	[School to complete: measure]

4. Sign-off

DPO advice	[School to complete: DPO comments and date]
Decision	[School to complete: approved / approved with conditions / not approved]
Approved by	[School to complete: name, role, date]
Review date	[School to complete: usually within 12 months, or when the supplier changes its terms]

Sources

https://www.attending.school/about-us/policies-data
https://www.attending.school/schooldata/pages/data/Attend%20Data%20Processing%20Agreement.pdf