Is CPOMS (AI features) safe for UK schools?

AI Prefect rates CPOMS (AI features) Grey (not enough published information to rate) for staff use (Doesn’t say whether it trains on what you type; 4 of 6 key fields not stated) and Grey (not enough published information to rate) for pupil use (Doesn’t say whether it trains on what you type; 4 of 6 key fields not stated). This is based on the supplier's published documents, last checked 2026-10-23. It is not legal advice; complete your own DPIA.

Does CPOMS (AI features) train on our data?

Not stated. We could not find a published statement from the supplier on whether CPOMS (AI features) trains its AI on what users type.

Where is CPOMS (AI features) data stored?

Not stated in the supplier's published documents.

What age is CPOMS (AI features) for?

Not stated. The supplier does not publish a minimum age we could find.

Is there a safer alternative to CPOMS (AI features)?

We have not yet found a better-rated tool with the same main use. Our tool page lists what to look for instead.

CPOMS (AI features)

CPOMS Systems Ltd · safeguarding · Last checked 2026-10-23

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Rating: a rules-based summary of the supplier’s published terms. Not legal advice and not a substitute for a DPIA. How it’s worked out

Staff and pupils: GREY Not enough information yet

Why grey:

Doesn’t say whether it trains on what you type
4 of 6 key fields not stated

How is this rated?

Key facts

Trains on what you type: Not stated
Where data is stored: Not stated
Minimum age: Not stated
Use case: Safeguarding records
Sector: Schools
Research status: Partial

New here? Each field has a short explanation underneath. Our getting started guide explains what to look for and what to do next.

About the tool

SupplierThe company that makes and runs the tool.: CPOMS Systems Ltd
WebsiteWhere we found the main information about the tool.: https://www.cpoms.co.uk
CategoryWhat sort of tool it is, for example a chatbot or a lesson-planning helper.: safeguarding
Pupil-facingWhether pupils use it directly, or only staff. Pupil use needs extra care.: no

Your data

Processor or controllerA processor only uses data on your school’s instructions. A controller makes its own decisions about the data, which means your school has less say.: processor for school data
Where data is storedWhich country the data is stored in. UK or EU storage is usually simpler for schools.: not stated
Trains AI models on inputsWhether what you type (or upload) may be used to improve the supplier’s AI. “No” is what you want for anything about pupils or staff.: not stated
How long inputs are keptHow long the supplier keeps what you type before deleting it.: not stated

Agreements and contacts

Privacy noticeThe supplier’s privacy notice: their own explanation of what they do with personal data.: https://www.cpoms.co.uk/privacy/
Data processing agreement (DPA)The data processing agreement: the contract that sets out how the supplier must look after your school’s data.: https://www.cpoms.co.uk/wp-content/uploads/CPOMS-Systems-Terms-and-Conditions.pdf (DPA within T&Cs)
Signs individual DPAs with schoolsWhether the supplier will sign a data agreement with your school specifically, rather than just standard online terms.: not stated
UK GDPR representative / DPOWhether the supplier names a data protection officer or UK representative you can contact about data questions.: DPO: dpo@cpoms.co.uk

Age and safety

Minimum ageThe youngest age the supplier allows to use the tool. Check this before any pupil uses it.: not stated
Key safety noteAnything else worth knowing, such as admin controls or content filtering.: T&Cs: AI output is draft, human review required, no sole-basis safeguarding decisions. Privacy notice: may use third-party AI service providers (not named); transfers abroad rely on UK adequacy or contractual protections
Research statusHow complete our research on this tool is.: partial - privacy notice re-read 23 Oct 2026; training and storage location not published

Sources

cpoms.co.ukhttps://www.cpoms.co.uk/privacy/
cpoms.co.ukhttps://www.cpoms.co.uk/wp-content/uploads/CPOMS-Systems-Terms-and-Conditions.pdf

Change history

Date	Field	Was	Now	Source
2026-10-23	key safety note	T&Cs: AI output is draft, human review required, no sole-basis safeguarding decisions; AI providers are subprocessors (not named here)	T&Cs: AI output is draft, human review required, no sole-basis safeguarding decisions. Privacy notice: may use third-party AI service providers (not named); transfers abroad rely on UK adequacy or contractual protections	cpoms.co.uk

See all recent changes

Quick answers

Is CPOMS (AI features) safe for UK schools?: AI Prefect rates CPOMS (AI features) Grey (not enough published information to rate) for staff use (Doesn’t say whether it trains on what you type; 4 of 6 key fields not stated) and Grey (not enough published information to rate) for pupil use (Doesn’t say whether it trains on what you type; 4 of 6 key fields not stated). This is based on the supplier's published documents, last checked 2026-10-23. It is not legal advice; complete your own DPIA.
Does CPOMS (AI features) train on our data?: Not stated. We could not find a published statement from the supplier on whether CPOMS (AI features) trains its AI on what users type.
Where is CPOMS (AI features) data stored?: Not stated in the supplier's published documents.
What age is CPOMS (AI features) for?: Not stated. The supplier does not publish a minimum age we could find.
Is there a safer alternative to CPOMS (AI features)?: We have not yet found a better-rated tool with the same main use. Our tool page lists what to look for instead.

Generated only from the facts above. “Not stated” means the supplier doesn’t publish it.

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