AI tool summary for DPOs and governors
CPOMS (AI features)
CPOMS Systems Ltd · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Grey · Not enough information yet
- Doesn’t say whether it trains on what you type
- 4 of 6 key fields not stated
Pupils: Grey · Not enough information yet
- Doesn’t say whether it trains on what you type
- 4 of 6 key fields not stated
| Supplier | CPOMS Systems Ltd |
|---|---|
| Category | safeguarding |
| Pupil-facing | no |
| Processor or controller | processor for school data |
| Where data is stored | not stated |
| Trains AI models on inputs | not stated |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | https://www.cpoms.co.uk/wp-content/uploads/CPOMS-Systems-Terms-and-Conditions.pdf (DPA within T&Cs) |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | DPO: dpo@cpoms.co.uk |
| Minimum age | not stated |
| Key safety note | T&Cs: AI output is draft, human review required, no sole-basis safeguarding decisions. Privacy notice: may use third-party AI service providers (not named); transfers abroad rely on UK adequacy or contractual protections |
| Main use | Safeguarding records |
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://www.cpoms.co.uk/privacy/ · https://www.cpoms.co.uk/wp-content/uploads/CPOMS-Systems-Terms-and-Conditions.pdf
Full entry: aiprefect.co.uk/tools/cpoms. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.