Data protection impact assessment (DPIA): draft

Tool: EduConnect Supplier: MLN Learning LLC (Virginia, USA)
School: [School to complete: school name] Prepared by: [School to complete: name and role] Date: [School to complete: date]

Draft generated by AI Prefect from the supplier’s published documents (checked 2026-11-03). A starting point only; not legal advice. Verify every fact before relying on it.

1. What the tool will be used for

Type of tool	lesson planning / lesson, unit and quiz generator
Purpose in our school	[School to complete: what you will use it for, which year groups or staff, and why]
Who will use it	Supplier says pupil-facing: no - for adults who teach; no accounts [School to complete: number and roles of users]
Personal data involved	[School to complete: e.g. staff names and emails; any pupil data; any special category data (health, SEND, safeguarding)? Avoid where possible]

2. How the supplier handles data

Processor or controller	Not stated by the supplier. [School to complete: confirm with the supplier]
Where data is stored	not stated - US operator; form fields sent to Anthropic's Claude API; hosted on Vercel with Upstash Redis, Neon Postgres and Vercel Blob; Stripe and Resend; storage region and UK transfer safeguards not stated
Trains AI on inputs	not stated - says it does not control how long Anthropic keeps API inputs; nothing on training
How long inputs are kept	generation log (first 2,000 characters of the prompt and 4,000 of the output) kept 30 days; lessons sent to a separate save endpoint kept until removed; Vercel host logs have no set period
Data processing agreement	Not stated by the supplier. [School to complete: DPA reference or date signed] Signs individual DPAs: Not stated by the supplier. [School to complete: ask the supplier]
Supplier DPO / UK representative	not stated (contact form only)
Minimum age	18+ - terms say the service is for educational planning by adults; not directed at under-13s
Other safety notes	no account needed for the free plan; policy says do not enter student names or personal information because prompts are logged; Google Fonts and Vercel Web Analytics; US law (Virginia) governs the terms; standards are US (CCSS, NGSS), not the English national curriculum; sister site of Rostrum
Lawful basis	[School to complete: e.g. public task (Article 6(1)(e)) or legitimate interests; Article 9 condition if special category data]

3. Risks and how we will reduce them

AI Prefect rating: staff Grey, pupils Grey.

Risk	Suggested measure	Likelihood / severity	Residual risk
Unclear whether inputs are used for AI training	Ask the supplier in writing; check plan settings.	[School to complete: low / medium / high]	[School to complete: accepted?]
Data may be stored outside the UK/EU (Not stated)	Confirm the transfer safeguards (UK IDTA, standard contractual clauses or adequacy).	[School to complete: low / medium / high]	[School to complete: accepted?]
No data processing agreement published	Request a DPA before use, or limit use to non-personal data.	[School to complete: low / medium / high]	[School to complete: accepted?]
Minimum age: 18+ - terms say the service is for educational planning by adults; not directed at under-13s	Check this against the age of any pupils who will use it.	[School to complete: low / medium / high]	[School to complete: accepted?]
Supplier not confirmed as a processor acting on school instructions	Clarify roles in the contract.	[School to complete: low / medium / high]	[School to complete: accepted?]
AI output may be inaccurate or biased	Staff review all output before it is used; do not rely on it for decisions about individuals.	[School to complete: low / medium / high]	[School to complete: accepted?]
[School to complete: any other risks]	[School to complete: measure]

4. Sign-off

DPO advice	[School to complete: DPO comments and date]
Decision	[School to complete: approved / approved with conditions / not approved]
Approved by	[School to complete: name, role, date]
Review date	[School to complete: usually within 12 months, or when the supplier changes its terms]

Sources

https://www.educonnect.space/privacy.html
https://www.educonnect.space/terms.html
https://www.educonnect.space/