Is Fireflies.ai safe for UK schools?

AI Prefect rates Fireflies.ai Amber for staff use (Doesn’t say if it is a processor or controller; Data may be stored outside the UK/EU; safeguards not stated; No school DPA found; 3 of 6 key fields not stated) and Red for pupil use (Minimum age 18+: not suitable for under-18s). This is based on the supplier's published documents, last checked 2026-10-23. It is not legal advice; complete your own DPIA.

Does Fireflies.ai train on our data?

According to the supplier's published documents: no - meeting content not used to train AI models.

Is there a safer alternative to Fireflies.ai?

Better-rated tools with the same main use and sector: Microsoft Teams Premium Intelligent Recap (amber), Zoom AI Companion (amber).

Fireflies.ai

Fireflies.ai Corp. · meeting transcription · Last checked 2026-10-23

One-page summary (print or PDF)DPIA starter Compare with other tools Add to our tools list Get rating-change alerts

Rating: a rules-based summary of the supplier’s published terms. Not legal advice and not a substitute for a DPIA. How it’s worked out

Staff: AMBER Use with caution

Why amber:

Doesn’t say if it is a processor or controller
Data may be stored outside the UK/EU; safeguards not stated
No school DPA found
3 of 6 key fields not stated

Pupils: RED Not recommended for school data

Why red:

Minimum age 18+: not suitable for under-18s

How is this rated?

Key facts

Trains on what you type: No
Where data is stored: US
Minimum age: 18+
Use case: Meeting transcription and notes
Sector: Schools, Further education (FE), Higher education (HE)
Research status: Sourced

Safer alternatives

Same main use (Meeting transcription and notes) and sector, rated better for the same audience. Alternatives are suggested from our published ratings; check they meet your needs. How alternatives are chosen

For staff use

No better-rated alternative found yet: here’s what to look for.

It acts as a processor for your school (not a controller)
It doesn’t train its AI on what you type
Data stays in the UK/EU, or transfer safeguards (standard contractual clauses, the UK IDTA or adequacy) are stated
There is a data processing agreement (DPA) for schools
The minimum age fits your pupils, or pupils use it through a school account

We’ve logged this gap and will research tools for it in our weekly update.

For pupil use

Microsoft Teams Premium Intelligent Recap · Amber
5 caution points: Doesn’t say if it is a processor or controller
Zoom AI Companion · Amber
5 caution points: Doesn’t say if it is a processor or controller

New here? Each field has a short explanation underneath. Our getting started guide explains what to look for and what to do next.

About the tool

SupplierThe company that makes and runs the tool.: Fireflies.ai Corp.
WebsiteWhere we found the main information about the tool.: https://fireflies.ai
CategoryWhat sort of tool it is, for example a chatbot or a lesson-planning helper.: meeting transcription
Pupil-facingWhether pupils use it directly, or only staff. Pupil use needs extra care.: not stated

Your data

Processor or controllerA processor only uses data on your school’s instructions. A controller makes its own decisions about the data, which means your school has less say.: not stated
Where data is storedWhich country the data is stored in. UK or EU storage is usually simpler for schools.: US and other countries
Trains AI models on inputsWhether what you type (or upload) may be used to improve the supplier’s AI. “No” is what you want for anything about pupils or staff.: no - meeting content not used to train AI models
How long inputs are keptHow long the supplier keeps what you type before deleting it.: not stated

Agreements and contacts

Privacy noticeThe supplier’s privacy notice: their own explanation of what they do with personal data.: https://fireflies.ai/privacy-policy
Data processing agreement (DPA)The data processing agreement: the contract that sets out how the supplier must look after your school’s data.: not stated
Signs individual DPAs with schoolsWhether the supplier will sign a data agreement with your school specifically, rather than just standard online terms.: not stated
UK GDPR representative / DPOWhether the supplier names a data protection officer or UK representative you can contact about data questions.: not stated

Age and safety

Minimum ageThe youngest age the supplier allows to use the tool. Check this before any pupil uses it.: 18+
Key safety noteAnything else worth knowing, such as admin controls or content filtering.: records meetings - consent of everyone recorded needed
Research statusHow complete our research on this tool is.: sourced (primary pages read 23 Oct 2026)

Sources

fireflies.aihttps://fireflies.ai/privacy-policy
fireflies.aihttps://fireflies.ai/terms-of-service
guide.fireflies.aihttps://guide.fireflies.ai/articles/9596505232-learn-about-data-storage-and-transfer

Change history

Date	Field	Was	Now	Source
2026-10-22	(new entry)	—	Added to the directory	fireflies.ai

See all recent changes

Quick answers

Is Fireflies.ai safe for UK schools?: AI Prefect rates Fireflies.ai Amber for staff use (Doesn’t say if it is a processor or controller; Data may be stored outside the UK/EU; safeguards not stated; No school DPA found; 3 of 6 key fields not stated) and Red for pupil use (Minimum age 18+: not suitable for under-18s). This is based on the supplier's published documents, last checked 2026-10-23. It is not legal advice; complete your own DPIA.
Does Fireflies.ai train on our data?: According to the supplier's published documents: no - meeting content not used to train AI models.
Where is Fireflies.ai data stored?: US and other countries.
What age is Fireflies.ai for?: 18+.
Is there a safer alternative to Fireflies.ai?: Better-rated tools with the same main use and sector: Microsoft Teams Premium Intelligent Recap (amber), Zoom AI Companion (amber).

Generated only from the facts above. “Not stated” means the supplier doesn’t publish it.

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