AI tool summary for DPOs and governors
Fireflies.ai
Fireflies.ai Corp. · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Data may be stored outside the UK/EU; safeguards not stated
- No school DPA found
Pupils: Red · Not recommended for school data
- Minimum age 18+: not suitable for under-18s
| Supplier | Fireflies.ai Corp. |
|---|---|
| Category | meeting transcription |
| Pupil-facing | not stated |
| Processor or controller | not stated |
| Where data is stored | US and other countries |
| Trains AI models on inputs | no - meeting content not used to train AI models |
| How long inputs are kept | not stated |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | 18+ |
| Key safety note | records meetings - consent of everyone recorded needed |
| Main use | Meeting transcription and notes |
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://fireflies.ai/privacy-policy · https://fireflies.ai/terms-of-service · https://guide.fireflies.ai/articles/9596505232-learn-about-data-storage-and-transfer
Full entry: aiprefect.co.uk/tools/fireflies-ai. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.