Gemini in Google Meet (Take notes for me)

AI tool summary for DPOs and governors. Google · Facts last checked 2026-10-26 · Printed 8 November 2026

AI Prefect

For teachers. Illustration, not a measured result. Not part of the rating. Gemini in Google Meet (Take notes for me) could save around 10–15 minutes turning a meeting you would otherwise write up into notes you can skim the next day, instead of relying on memory. Everyone being recorded needs to know a transcript is being made.

Staff: Green · Lower risk: fine to use with normal checks

Processor, no training on inputs, UK/EU storage or stated transfer safeguards, school DPA available

Pupils: Red · Not recommended for school data

Supplier says it is not for pupils

Supplier	Google
Category	meeting notes / transcription
Pupil-facing	no - staff meetings; Workspace with Gemini features need users aged 18 or over
Processor or controller	processor (governed by the Workspace agreement and Cloud Data Processing Addendum)
Where data is stored	Google infrastructure, region not stated; international transfers under the SCCs in Google's Cloud Data Processing Addendum
Trains AI models on inputs	no - content not human reviewed or used for generative AI model training outside your domain without permission (Workspace Privacy Hub)
How long inputs are kept	notes saved as a Google Doc in the organiser's Drive and follow the Meet retention policy the organisation sets (Vault)
Data processing agreement (DPA)	https://cloud.google.com/terms/data-processing-addendum
Signs individual DPAs with schools	yes - Cloud Data Processing Addendum is part of the Workspace agreement
UK GDPR representative / DPO	not stated
Minimum age	18+ (Workspace with Gemini, school accounts)
Key safety note	needs an eligible paid edition (e.g. Google AI Pro for Education); admins can require all participants to consent before notes start; tell everyone notes are being taken
Main use	Meeting transcription and notes

Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.

Sources: https://support.google.com/meet/answer/14754931?hl=en · https://support.google.com/meet/answer/13952129?co=DASHER._Family%3DEducation&hl=en · https://support.google.com/a/answer/15706919?hl=en · https://cloud.google.com/terms/data-processing-addendum
Full entry: aiprefect.co.uk/tools/gemini-in-google-meet. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.