Is Genio Notes (formerly Glean) safe for UK schools?

AI Prefect rates Genio Notes (formerly Glean) Amber for staff use (Doesn’t say if it is a processor or controller; Doesn’t say where data is stored; No school DPA found; 5 of 6 key fields not stated) and Amber for pupil use (Doesn’t say if it is a processor or controller; Doesn’t say where data is stored; No school DPA found; 5 of 6 key fields not stated; Minimum age not stated). This is based on the supplier's published documents, last checked 2026-10-23. It is not legal advice; complete your own DPIA.

Does Genio Notes (formerly Glean) train on our data?

According to the supplier's published documents: no - says user audio not used to train commercial AI models.

Where is Genio Notes (formerly Glean) data stored?

Not stated in the supplier's published documents.

What age is Genio Notes (formerly Glean) for?

Not stated. The supplier does not publish a minimum age we could find.

Is there a safer alternative to Genio Notes (formerly Glean)?

Better-rated tools with the same main use and sector: Caption.Ed (amber).

Genio Notes (formerly Glean)

Genio (Glean Technologies Ltd) · note-taking / accessibility (DSA) · Last checked 2026-10-23

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Rating: a rules-based summary of the supplier’s published terms. Not legal advice and not a substitute for a DPIA. How it’s worked out

Staff and pupils: AMBER Use with caution

Why amber:

Doesn’t say if it is a processor or controller
Doesn’t say where data is stored
No school DPA found
5 of 6 key fields not stated

How is this rated?

Key facts

Trains on what you type: No
Where data is stored: Not stated
Minimum age: Not stated
Use case: Lecture notes, captions and dictation
Sector: Schools, Further education (FE), Higher education (HE)
Research status: Partial

Safer alternatives

Same main use (Lecture notes, captions and dictation) and sector, rated better for the same audience. Alternatives are suggested from our published ratings; check they meet your needs. How alternatives are chosen

Staff and pupils

Caption.Ed · Amber
3 caution points (this tool: 4): Doesn’t say if it is a processor or controller

New here? Each field has a short explanation underneath. Our getting started guide explains what to look for and what to do next.

About the tool

SupplierThe company that makes and runs the tool.: Genio (Glean Technologies Ltd)
WebsiteWhere we found the main information about the tool.: https://genio.co/blog/goodbye-glean-hello-genio
CategoryWhat sort of tool it is, for example a chatbot or a lesson-planning helper.: note-taking / accessibility (DSA)
Pupil-facingWhether pupils use it directly, or only staff. Pupil use needs extra care.: yes - students record lectures

Your data

Processor or controllerA processor only uses data on your school’s instructions. A controller makes its own decisions about the data, which means your school has less say.: not stated
Where data is storedWhich country the data is stored in. UK or EU storage is usually simpler for schools.: not stated
Trains AI models on inputsWhether what you type (or upload) may be used to improve the supplier’s AI. “No” is what you want for anything about pupils or staff.: no - says user audio not used to train commercial AI models
How long inputs are keptHow long the supplier keeps what you type before deleting it.: not stated

Agreements and contacts

Privacy noticeThe supplier’s privacy notice: their own explanation of what they do with personal data.: https://genio.co/hubfs/Glean%20Privacy%20Notice%20for%20our%20website%20and%20app%20October%202024.pdf
Data processing agreement (DPA)The data processing agreement: the contract that sets out how the supplier must look after your school’s data.: not stated
Signs individual DPAs with schoolsWhether the supplier will sign a data agreement with your school specifically, rather than just standard online terms.: not stated
UK GDPR representative / DPOWhether the supplier names a data protection officer or UK representative you can contact about data questions.: not stated

Age and safety

Minimum ageThe youngest age the supplier allows to use the tool. Check this before any pupil uses it.: not stated
Key safety noteAnything else worth knowing, such as admin controls or content filtering.: records lectures (may capture other people's voices); AI quizzes built from the student's own class material
Research statusHow complete our research on this tool is.: partial

Sources

Change history

No changes recorded since this entry was first published.

See all recent changes

Quick answers

Is Genio Notes (formerly Glean) safe for UK schools?: AI Prefect rates Genio Notes (formerly Glean) Amber for staff use (Doesn’t say if it is a processor or controller; Doesn’t say where data is stored; No school DPA found; 5 of 6 key fields not stated) and Amber for pupil use (Doesn’t say if it is a processor or controller; Doesn’t say where data is stored; No school DPA found; 5 of 6 key fields not stated; Minimum age not stated). This is based on the supplier's published documents, last checked 2026-10-23. It is not legal advice; complete your own DPIA.
Does Genio Notes (formerly Glean) train on our data?: According to the supplier's published documents: no - says user audio not used to train commercial AI models.
Where is Genio Notes (formerly Glean) data stored?: Not stated in the supplier's published documents.
What age is Genio Notes (formerly Glean) for?: Not stated. The supplier does not publish a minimum age we could find.
Is there a safer alternative to Genio Notes (formerly Glean)?: Better-rated tools with the same main use and sector: Caption.Ed (amber).

Generated only from the facts above. “Not stated” means the supplier doesn’t publish it.

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