Data protection impact assessment (DPIA): draft

Tool: MagicSchool Supplier: MagicSchool, Inc.
School: [School to complete: school name] Prepared by: [School to complete: name and role] Date: [School to complete: date]

Draft generated by AI Prefect from the supplier’s published documents (checked 2026-10-23). A starting point only; not legal advice. Verify every fact before relying on it.

1. What the tool will be used for

Type of tool	teacher tools + student
Purpose in our school	[School to complete: what you will use it for, which year groups or staff, and why]
Who will use it	Supplier says pupil-facing: Not stated by the supplier. [School to complete: staff only, or pupils too?] [School to complete: number and roles of users]
Personal data involved	[School to complete: e.g. staff names and emails; any pupil data; any special category data (health, SEND, safeguarding)? Avoid where possible]

2. How the supplier handles data

Processor or controller	processor for schools (service provider/data processor on documented instructions)
Where data is stored	US (EU-US DPF + UK Extension certified); DPAs include SCCs and the UK International Data Transfer Addendum
Trains AI on inputs	no for student data - third-party AI providers not permitted to use student data to train or improve models; educator data not stated
How long inputs are kept	as long as needed for the processing activity (no period stated)
Data processing agreement	https://www.magicschool.ai/privacy/trust (DPAs offered) Signs individual DPAs: yes - DPAs offered on request (compliance@magicschool.ai)
Supplier DPO / UK representative	UK rep: DP Data Protection Services UK Ltd
Minimum age	Not stated by the supplier. [School to complete: minimum age]
Other safety notes	supports UK IDTA transfers
Lawful basis	[School to complete: e.g. public task (Article 6(1)(e)) or legitimate interests; Article 9 condition if special category data]

3. Risks and how we will reduce them

AI Prefect rating: staff Green, pupils Amber.

Risk	Suggested measure	Likelihood / severity	Residual risk
Data may be stored outside the UK/EU (Mixed)	Confirm the transfer safeguards (UK IDTA, standard contractual clauses or adequacy).	[School to complete: low / medium / high]	[School to complete: accepted?]
Minimum age: not stated	Check this against the age of any pupils who will use it.	[School to complete: low / medium / high]	[School to complete: accepted?]
AI output may be inaccurate or biased	Staff review all output before it is used; do not rely on it for decisions about individuals.	[School to complete: low / medium / high]	[School to complete: accepted?]
[School to complete: any other risks]	[School to complete: measure]

4. Sign-off

DPO advice	[School to complete: DPO comments and date]
Decision	[School to complete: approved / approved with conditions / not approved]
Approved by	[School to complete: name, role, date]
Review date	[School to complete: usually within 12 months, or when the supplier changes its terms]

Sources

https://www.magicschool.ai/privacy-security/privacy-policy
https://www.magicschool.ai/privacy/trust
https://www.magicschool.ai/privacy/trust