AI tool summary for DPOs and governors

Microsoft Copilot Teach / Study and Learn agent

Microsoft · Facts last checked 2026-10-23 · Printed 23 October 2026

AI Prefect

Staff: Amber · Use with caution

Data may be stored outside the UK/EU; safeguards not stated
No school DPA found

Pupils: Amber · Use with caution

Data may be stored outside the UK/EU; safeguards not stated
No school DPA found
Minimum age Study and Learn agent 13+: not for younger pupils; check consent

Supplier	Microsoft
Category	lesson planning / study agent
Pupil-facing	Teach: staff only; Study and Learn: students 13+
Processor or controller	processor (school tenant)
Where data is stored	within the school's Microsoft 365 tenant
Trains AI models on inputs	no - not used to train foundation models
How long inputs are kept	not stated
Data processing agreement (DPA)	not stated
Signs individual DPAs with schools	not stated
UK GDPR representative / DPO	not stated
Minimum age	Study and Learn agent 13+
Key safety note	not stated
Main use	General AI assistant / chatbot

Better-rated alternatives for the same use: ChatGPT Edu (Green), Gemini app (Workspace for Education) (Green), Microsoft 365 Copilot (Green)

Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.

Sources: https://support.microsoft.com/en-us/education/copilot/teach-in-the-microsoft-365-copilot-app · https://learn.microsoft.com/en-us/microsoft-365/education/guide/1-reference/configure-microsoft-copilot-security-education · https://support.microsoft.com/en-us/education/copilot/privacy-responsible-ai-study-learn-agent
Full entry: aiprefect.co.uk/tools/microsoft-copilot-teach-study-and-learn-agent. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.