AI tool summary for DPOs and governors
Read&Write (Texthelp / Everway)
Everway (formerly Texthelp) · Facts last checked 2026-10-23 · Printed 23 October 2026
AI Prefect
Staff: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Data may be stored outside the UK/EU; safeguards not stated
- No school DPA found
Pupils: Amber · Use with caution
- Doesn’t say if it is a processor or controller
- Data may be stored outside the UK/EU; safeguards not stated
- No school DPA found
| Supplier | Everway (formerly Texthelp) |
|---|---|
| Category | accessibility / literacy support |
| Pupil-facing | yes |
| Processor or controller | not stated |
| Where data is stored | Refine and Summaries run on-device (Gemma 3); legacy Simplify AI beta used OpenAI |
| Trains AI models on inputs | no - on-device models are static; inputs not stored or used for training |
| How long inputs are kept | on-device features: not stored |
| Data processing agreement (DPA) | not stated |
| Signs individual DPAs with schools | not stated |
| UK GDPR representative / DPO | not stated |
| Minimum age | not stated |
| Key safety note | older Simplify AI beta (Chrome) sent webpage text to OpenAI; check which version your school runs |
| Main use | Text-to-speech and reading support |
Before using it: check the minimum age fits your pupils, confirm a data processing agreement is in place, switch off AI training where possible, and record the decision in your DPIA.
Sources: https://www.everway.com/products/everway-for-work/ai/ · https://texthelpsupport.knowledgeowl.com/help/simplify-ai-disclaimer · https://academy.texthelp.com/read-and-write-education/howtos/how-to-simplify-some-text-using-ai/
Full entry: aiprefect.co.uk/tools/readandwrite. Rating is a rules-based summary of the supplier’s published terms. “Not stated” means we could not find it in their documents. This is not legal advice and does not replace your DPIA.