Data protection impact assessment (DPIA): draft

Tool: TeachEdge Supplier: Teach Edge Software Ltd (UK, company 07587059; ICO ZB826115)
School: [School to complete: school name] Prepared by: [School to complete: name and role] Date: [School to complete: date]

Draft generated by AI Prefect from the supplier’s published documents (checked 2026-11-02). A starting point only; not legal advice. Verify every fact before relying on it.

1. What the tool will be used for

Type of tool	AI marking, feedback and tutoring
Purpose in our school	[School to complete: what you will use it for, which year groups or staff, and why]
Who will use it	Supplier says pupil-facing: yes - students can use marking feedback and tutoring [School to complete: number and roles of users]
Personal data involved	[School to complete: e.g. staff names and emails; any pupil data; any special category data (health, SEND, safeguarding)? Avoid where possible]

2. How the supplier handles data

Processor or controller	processor for school-managed accounts; controller for independent accounts
Where data is stored	database and files in Frankfurt (Supabase); Bubble, Vercel, Trigger.dev and AI providers may process in the US under UK safeguards (adequacy regulations, IDTA or UK Addendum to SCCs)
Trains AI on inputs	no - does not use student work to train third-party AI models; has not opted into provider training; teacher-submitted 'Improve the Marking' comments may be used to improve its prompts and rubrics
How long inputs are kept	while the school uses the service; deleted within 12 months after use ends, or earlier on request
Data processing agreement	not stated (DPA provided to schools on request) Signs individual DPAs: yes - on request for schools
Supplier DPO / UK representative	no DPO appointed; info@teachedge.ai
Minimum age	independent users under 13 need parental permission
Other safety notes	class and exam marking do not send student first names to AI providers; schools can use pseudonyms or initials
Lawful basis	[School to complete: e.g. public task (Article 6(1)(e)) or legitimate interests; Article 9 condition if special category data]

3. Risks and how we will reduce them

AI Prefect rating: staff Green, pupils Amber.

Risk	Suggested measure	Likelihood / severity	Residual risk
Data may be stored outside the UK/EU (Mixed)	Confirm the transfer safeguards (UK IDTA, standard contractual clauses or adequacy).	[School to complete: low / medium / high]	[School to complete: accepted?]
Minimum age: independent users under 13 need parental permission	Check this against the age of any pupils who will use it.	[School to complete: low / medium / high]	[School to complete: accepted?]
AI output may be inaccurate or biased	Staff review all output before it is used; do not rely on it for decisions about individuals.	[School to complete: low / medium / high]	[School to complete: accepted?]
[School to complete: any other risks]	[School to complete: measure]

4. Sign-off

DPO advice	[School to complete: DPO comments and date]
Decision	[School to complete: approved / approved with conditions / not approved]
Approved by	[School to complete: name, role, date]
Review date	[School to complete: usually within 12 months, or when the supplier changes its terms]

Sources

https://www.teachedge.ai/privacy